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Public Affairs & Advancement Assistant

 

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About You: You love to organize and manage all tasks from big to small. You believe that every detail is important and feel a sense of satisfaction when every detail is attended to. You thrive in a fast-paced, adaptable environment where one day won’t look like the next. You enjoy working collaboratively and liaising across multiple complex projects with various stakeholders. You believe that your excellent support of executive leaders is critical to IFYC achieving its vision of interfaith cooperation in America. You hold yourself and your work to a high bar of excellence and take personal responsibility for achieving your goals.

Responsibilities: This position supports the executives of both Public Affairs and Advancement teams at IFYC. Approximately 70% of the role will be supporting the work of our Senior Advisor for Public Affairs and Innovation, Paul Raushenbush and our Senior Vice President, Tony Banout who oversees our Advancement department. Approximately 30% of this role will also be supporting the needs of the Advancement team and the needs of the Public Affairs team. This position reports to our Executive Assistant/Office Manager, Teri Simon who has oversight on executive assistance at IFYC including our Founder and President, Eboo Patel.

Executive Assistance 70%

  • Keep executives informed of and prepared for upcoming commitments, calendar obligations, and weekly to-do items
  • Schedule internal and external meetings for executives
  • Coordinate with the Executive Assistant/Office Manager to schedule time for the executives to meet with the Founder and President.
  • Respond to internal and external requests for meetings with the executives in a timely, respectful manner
  • Maintain updated contacts in SalesForce for the executives and find ways to optimize ongoing engagement with VIPs
  • Arrange all travel for the executives, including flights, ground transportation, hotels, and coordination with local partners, etc.
  • Organize and coordinate all travel materials, including itineraries, bios of meeting participants, meeting agendas, and briefings
  • Work with executive, advancement and program staff, to develop detailed trip itineraries to maximize impact on the ground
  • Assist with follow up and other action items after trips conclude
  • Complete reimbursements for executives, do credit card reconciliations and submit check requests
  • Upload email correspondence to SalesForce
  • Research various topics for the executives and update documents as assigned


Team Assistance 30% - Public Affairs and Advancement

  • Schedule meetings for the team or teammates; set up video conferencing and prepare meeting space; prepare materials for meetings; order food; take notes and provide meeting summaries
  • Copy, scan, file, and shred advancement materials
  • Support the team with proofreading, formatting documents, branding, and creating PowerPoint presentations.
  • Support mailings when needed
  • Track press coverage and citations through online listening tools for internal media tracker, and report to the Senior Advisor for Public Affairs & Innovation
  • Other duties as assigned


Required Qualifications:

  • A Bachelor’s degree with 1-2 years of administrative or executive assistance experience. Or 5+ years of executive assistant experience
  • Ability to balance and prioritize multiple ongoing projects from multiple stakeholders
  • Ability to meet deadlines and work well under pressure
  • Proven client service skillset
  • Strong attention to detail
  • Strong project management and organizational skills
  • Strong competence in Microsoft Office (Word, PowerPoint, Excel)
  • Willing to learn and utilize organization-wide constituent relationship management software (Salesforce)
  • Excellent written and verbal communication skills
  • Authorization to work in the United States


Preferred Qualifications:

  • High level of religious literacy and fluency in diversity, pluralism, and inclusion


Essential Qualities:

  • Passionate commitment to IFYC’s mission of making interfaith cooperation a social norm
  • Excellent interpersonal skills; ability to liaise with VIP guests and VIP contacts
  • Collaborative nature; flexible and adaptable to change and agility in problem-solving


Supervision: Executive Assistant/Office Manager

Location: working from our Chicago Loop office at 141 W Jackson Blvd. #3200 Chicago, IL 60604

Hours: 40 hours per week, 8:30am-4:30pm, Monday-Friday

Compensation and Benefits: $15-$20 per hour ($31,200 - $41,600 annually) plus free medical, dental, vision, and disability insurance for employee-only coverage. Those who wish to cover their dependents can contribute through payroll for dependent health coverage. Generous time off policies that include paid time off, floating holidays, fixed holidays, sick leave and paid parental leave.

Application: please upload your cover letter that includes why you want to work at IFYC and your resume

Application deadline: December 1, 2019

Start Date: approximately January 2, 2020

Other Requirements:
The Public Affairs & Advancement Assistant position requires the ability, with or without reasonable accommodation, to: maintain regular attendance; work in our Chicago Loop office; work cooperatively with others; adhere to IFYC personnel policies and safety rules; sit and/or stand for extended periods of time; operate standard office equipment, including computers, telephones, photocopiers, and projectors; communicate orally, in writing, and via computers and digital devices; and requires close visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal and other office equipment.

IFYC is an Equal Opportunity Employer, and does not discriminate on the basis of religion, race, ethnicity, national origin, age, gender, sexual orientation, disability, pregnancy, marital status, or any other status protected by applicable law. Reasonable accommodation will be provided as needed to enable qualified applicants with a disability to participate in pre-employment procedures.

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Public Affairs & Innovation Manager
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ABOUT YOU

You are excited about and energized by working within the 21st century digital landscape – particularly as it relates to religious diversity. You are an effective communicator, social media strategist and have a proven ability to move work forward and get things done. You thrive in a fast-paced, adaptable environment where one day won’t look like the next. You enjoy working collaboratively and liaising across multiple complex projects with various stakeholders. You hold yourself and your work to a high bar of excellence and take personal responsibility for achieving your goals.

PROGRAM SUMMARY
American civic society is at a crossroads. New technologies have disrupted the civic building blocks of higher education, media, and politics as these spaces are increasingly being digitized and experienced online. This change coincides with, and is partly responsible for, the current challenges to the foundational American value of religious diversity and shared civic space as our nation is rocked by polarization and radicalization along lines of difference.

At the center of IFYC’s newly adopted 2025 business plan, Interfaith America, are innovative responses to this moment with initiatives that harness technology for the common good in the overlapping fields of public affairs and innovation.

America’s hunger for a powerful, unifying national narrative of inclusion and welcome will be fed through IFYC’s online media platforms and national PR campaigns dedicated to realizing a common vision for an interfaith America. Simultaneously, IFYC will significantly expand the number of students in our interfaith leadership programs by meeting them where they are – online. IFYC’s national narrative and online learning and leadership is aimed at equipping a next generation of leaders with the tools to counter rising divisiveness and dismantle hate through learning and leading interfaith understanding and cooperation online and telling these stories to the wider local and national public.
 

RESPONSIBILITIES

Public Affairs

  • Project manage all public affairs initiatives in support of the overall public narrative strategy
  • Act as a strategic thought partner to the Senior Advisor for Public Affairs & Innovation by brainstorming ideas to support IFYC’s public affairs strategy and initiatives
  • Partner with Senior Advisor for Public Affairs & Innovation to manage our relationship with a PR firm and act as a ‘client team’ liaison internally
  • Project manage the execution of IFYC’s podcast which would include managing the editorial podcast calendar, liaising internally to coordinate speakers and content, managing recording, production and editing process, and participating in the podcast on occasion
  • Work closely with the Senior Advisor for Public Affairs & Innovation to support deepening key relationships and following-up on leads with journalists, media partners and other VIPs
  • Respond to media requests in a timely manner in partnership with the Senior Advisor for Public Affairs & Innovation
  • Maintain media list within Salesforce – ensuring all contacts are updated, relationship notes are added and email correspondence is saved
  • Monitor the media request webform and respond in consultation with the Senior Advisor for Public Affairs & Innovation
  • Craft pitch lists from Muckrack and Salesforce
  • Coordinate approval process for press releases and pitch lists
  • Copy edit and fact-check public affairs materials

Innovation

  • Support Senior Advisor for Public Affairs & Innovation in research and development for IFYC’s innovation work, beginning with online and hybrid interfaith learning.
  • Serve as internal point person and project manage all online and hybrid learning initiatives
  • Research and stay ahead of trends in online learning, public affairs, social media, technology, storytelling.
  • Identify areas of possibilities for new collaborations in areas of innovation and online and hybrid learning.

Social Media

  • Model interfaith leadership online by writing clear and compelling content, sharing stories of a ‘religiously diverse potluck nation’ that welcomes the contributions of all in a spirit of pluralism, for IFYC’s public narrative strategy and for our Founder and President, Eboo Patel
  • Develop and maintain a social media content calendar for IFYC’s public narrative strategy and for Founder and President, Eboo Patel, and coordinate with existing content calendar held by Marketing & Communications team
  • Monitor news and current events in our issue areas (religious diversity, interfaith, higher education) and work closely with the Director of Marketing & Communications and the Senior Advisor for Public Affairs & Innovation to develop and vet social content based on current opportunities to maximize visibility and impact
  • Build a sense of community amongst IFYC’s network by engaging with our constituents on various social media platforms to inspire them with the message of being the leaders of an interfaith potluck nation
  • Build and expand IFYC’s partnerships with journalists on social media
  • Stay up-to-date on new social media tools and best practices; monitor analogous organizations and other social media leaders to see how they are using them to be the early adopter of technologies
  • Coordinate with the Director of Marketing & Communications and the Senior Advisor for Public Affairs & Innovation to ensure a consistent voice across channels

Required Qualifications:

  • A Bachelor’s degree in public affairs, public relations, journalism, communications, marketing, religion, education, or a related field
  • 3-6 years of experience in public affairs, public relations, journalism, communications, marketing, religion, education, or a related field
  • Strong project management and organizational skills
  • Proven client service skillset
  • Demonstrated technical knowledge
  • Track record of building social media platforms with increased engagement and numbers.
  • An entrepreneurial mindset, with a track record of advancing innovative new projects and forming valuable partnerships
  • Drive to build relationships with targeted national, local and international media across a variety of mediums, including: online media, print media, broadcast and podcasts/radio
  • Demonstrated ability to quickly generate compelling, error-free prose
  • Collaborative nature; adaptable to change, and agility in problem-solving
  • Ability to manage external vendor relationships – holding to account on deliverables, deadlines and quotes
  • Willing to learn and utilize organization-wide constituent relationship management software (Salesforce)
  • Excellent written and verbal communication skills
  • Authorization to work in the United States

Preferred Qualifications:

  • High level of religious literacy and fluency in diversity, pluralism, and inclusion

Essential Qualities:

  • Passionate commitment to IFYC’s mission of making interfaith cooperation a social norm
  • Excellent interpersonal skills; ability to liaise with VIP guests and VIP contacts
  • Be flexible, willing to pivot and respond to the changing needs and landscape of the media

Supervision: Senior Advisor for Public Affairs & Innovation

Location: working from our Chicago Loop office at 141 W Jackson Blvd. #3200 Chicago, IL 60604

Hours: 40 hours per week, 9am-5pm, Monday-Friday

Compensation and Benefits: $55,000 – $65,000 annually plus free medical, dental, vision, and disability insurance for employee-only coverage. Those who wish to cover their dependents can contribute through payroll for dependent health coverage. Generous time off policies that include paid time off, floating holidays, fixed holidays, sick leave and paid parental leave.

Application: please upload your cover letter that includes why you want to work at IFYC and your resume

Application deadline: December 8, 2019

Start Date: approximately January 20, 2020

Other Requirements:
The Public Affairs & Innovation Manager requires the ability, with or without reasonable accommodation, to: maintain regular attendance; work in our Chicago Loop office; occasional travel for work; work cooperatively with others; adhere to IFYC personnel policies and safety rules; sit and/or stand for extended periods of time; operate standard office equipment, including computers, telephones, photocopiers, and projectors; communicate orally, in writing, and via computers and digital devices; and requires close visual acuity to prepare and analyze data and figures, transcribe, view a computer terminal and other office equipment.

IFYC is an Equal Opportunity Employer, and does not discriminate on the basis of religion, race, ethnicity, national origin, age, gender, sexual orientation, disability, pregnancy, marital status, or any other status protected by applicable law. Reasonable accommodation will be provided as needed to enable qualified applicants with a disability to participate in pre-employment procedures.
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Benefits

We are nothing without our people. IFYC strives to be a generous and supportive employer. We offer the following benefits for full time positions:

  • Compensation: We offer competitive base salaries and tiered annual merit-based increases.
  • Health Care Benefits: IFYC pays 100% of the cost to add staff to our medical, dental and vision plans. Staff who wish to add their dependents to the plans contribute only to the cost of their dependents.
  • Protection for You and Your Family: IFYC pays 100% of the cost of a $50,000 life insurance plan along with 100% of the cost for short-term and long-term disability plans.
  • Work/Life Balance: We have work ethics that align with the significance of our goals - but we aren’t workaholics. We do what it takes to get the job done, while respecting the need for work/life balance overall for ourselves and each other. IFYC has a flexible schedule and flexible location policy along with a generous time off policy.
    • 15 days paid time off, which increase along with your tenure with the organization
    • 5 days of floating holidays to use on days that are important to you
    • 8.5 days fixed holidays when the office closes
    • 10 days of sick leave to use for your own illness or injury or that of your family members
    • 4 hours per month of creativity leave, service leave or religious literacy leave. Time to get inspired, volunteer or learn more about other religions.
    • 4 weeks paid leave for birth and adoption and for moms and dads
  • Save for Retirement: IFYC contributes to your retirement account even if you don’t contribute! If you do, IFYC will match a percentage of your contribution.
  • Continuous Learning: IFYC sets aside $400 per person per fiscal year for you to use towards your own professional development. IFYC also hosts an optional Career Development Day for IFYC staff to explore topics on their own career development at IFYC and beyond.

Values

At IFYC our organizational values are really important to us. You’ll see them reflected throughout our office space and hear them referenced in your daily conversations. To learn more, check out our values here.